** NEW ** EMIS Consultation Write Back

The Consultation Write Back feature will allow organisations that are connected to use their enterprise agreements to receive a copy of any consultation notes added to a patient’s record, e.g. if the patient has been referred to another practice.

Benefits

EMIS Web makes it easy for organisations to share information about the patients they care for, in secure and carefully controlled ways. The EMIS Web data sharing functions help you to improve your patients' care and provide more flexible services, while making sure that you have full control of your data.

The Consultation Write Back feature will allow organisations that are connected to use their enterprise agreements to receive a copy of any consultation notes added to a patient’s record, e.g. if the patient has been referred to another practice.

Further benefits include:

• More than one organisation can be included in the agreement
• Appointments can be created across the organisations
• Organisations within the collaboration can view the full consultation details
• Fewer delays in care
  
  • Test requests are not subjected to delays as they take place immediately
  • Referrals can also be made without the patient needing to go back to their registered clinician/GP.

Data Sharing Manager 

Once the enterprise agreements between two organisations have been activated. Copy Consultations can also be activated, ensuring that the consultation details are automatically added to the patient’s care record if they attend an appointment at either organisation.

1. Access Data Sharing Manager

Click EMIS Ball, point to Configuration, and then select Data Sharing Manager.

1. On the ribbon, click My Agreements and ensure any Copy consultation agreements show as active with a green tick 
   
   Organisations within the collaboration can now receive a copy of the consultation which will be recorded on the patient record in their organisation's EMIS Web.

How to use Consultation Write Back

For Consultation Write Back to function correctly, the patient must be registered in at least one organisation within the agreement.

• Medications issued within the consultation will also be copied across
• Test requests are not subjected to delays as they take place immediately
• Referrals can also be made without the patient needing to go back to their registered clinician/GP.
• Any documents attached to the care record will also be copied
• Confidentiality flags are applied to the data copied across to show they can only be accessed by organisations/users within the agreement

Consultation Write Backs will function whether the appointment was booked as a cross-organisational appointment, or directly with the location where the appointment will take place.

1. The consultation is added as normal to the patient's care record
2. Upon save the status shown to the right of the pane will display whether it has been sent to the organisations within the copy agreement
   
   
   
   
3. The consultation will appear in the patient's registered practice (the receiving practice) as an Enterprise Consultation, followed by the location of where the consultation was created in brackets
   
   
   

    

What happens if org adding data has not activated agreement at their end

If no agreement in place, the consultation will be saved locally and the following error will appear.

Amendments to existing consultations will not be transferred between organisations, only newly created consultations.

Adding status indicators to show if copy has been successful (also where it is sent to/from for audit trail)

Auditing 

If you right click on a consultation that has been copied across organisations and select Audit Trail, details of where the consultation was created, and where it was copied to are shown, along with details of the user who added it to the care record.